Family Ski Meisters Club By-Laws
ARTICLE I – MEMBERSHIP
The membership year begins September 1 and ends August 31. Membership in this organization shall be limited to sixty (60) families. However, families who have been members for more than ten (10) years shall not be counted as any of the sixty (60) families. When membership in this organization is full, a waiting list will be established on a first come, first served basis. New members are approved by an Executive Committee member.
Past members of the club who have left the club for any reason will be re-admitted based on all the rules of membership including but not limited to availability of an opening in the club for new members and position on the waiting list should there be no immediate opening. Returning members will have the option of paying the initiation fee to rejoin or paying delinquent Dues, whichever is less.
A list of members “In Good Standing” will be compiled each year by the current Vice- President and presented to the treasurer at the November meeting.
To be “In Good Standing” a family must satisfy the following three requirements:
- Have had at least one family member attend fifty percent (50%) of the scheduled meetings in the previous membership year.
- Attendance at one club sponsored week or multi-day midweek trip may count as attendance at one ski meeting when the trip and meeting conflict during the course of the year.
- Have had at least one family member:
- Serve in an elected office for the previous membership year or
- Serve as Director of a permanent Committee or subcommittee for the previous membership year (see Article VII), or
- Participate in a Qualifying Activity for the previous membership year as described below.
- A Qualifying Activity is described as:
- Organize, host or assist in the planning and/or execution of any Club sponsored event for the previous membership year, or:
- Conduct one or more ski instruction classes during a Club sponsored event for the previous membership year. Ski or Snowboard instructors must be PSIA certified. Meeting education instructors are not required to be PSIA certified.
- A Qualifying Activity is described as:
- Have at least one family member ski with the Club on at least one Club sponsored ski trip the previous season.
- Attendance at social events (skating parties, clambakes, hikes, bowling, etc.) does not satisfy this requirement.
- Any request for a waiver of the above requirements must be in writing and shall be directed to the Executive Committee for its action.
ARTICLE II – BUDGET AND MEMBERSHIP DUES 
The Club Executive Committee shall establish an annual budget for the following season after April each year and be published and presented at the September Kickoff Meeting.
The Club shall collect dues in sufficient amount to raise the operating funds needed. Dues shall be payable between September 1 and October 31. Dues not paid by the third scheduled FSM meeting (November) of the season will incur a late fee of $10. Dues not paid by the fourth scheduled FSM meeting (December) will incur a total late fee of $20. After December 31st, all previous members with unpaid dues will be dropped from the membership list. For those members dropped from the membership list who wish to rejoin, they will incur the current stated initiation fee per family or individual.
First year Initiation Fee and Annual Dues:
- The first year Initiation Fee and Annual Dues will be set by the Club Executive Committee on an as needed basis.
- First year Initiation fee and membership dues are for new or rejoining members and are priced per family or per individual.
- Annual membership dues are applied to current members and are priced per family or individual.
Legacy Membership: Initiation Fee will be waived for adult children of current FSM members who initiate a separate membership as an individual or as a new family.
ARTICLE III – GUEST FEES
Members may invite guests to participate in FSM ski trips. For overnight trips only, a $25 guest fee per family or per individual shall be payable to the trip coordinator. The fee is payable for each trip a family or single individual attends.
Guest Fee Exemption: Adult children of current FSM members are exempt from paying the $25 Guest Fee.
ARTICLE IV – MEMBER AND GUEST LIABILITY RELEASES
As part of the annual membership renewal process, an adult FSM member must sign the annual liability release form on behalf of all family members prior to attending any FSM trips. All FSM guests must sign the guest release form prior to attending a FSM trip.
ARTICLE V – MEETINGS AND QUORUM
There shall be at least one regular meeting held each month from September to April. The March meeting shall be the meeting for the annual election of officers. The annual budget will be presented at the September meeting.
A quorum shall consist of one adult representative of one-third of the families “In Good Standing”.
Voting privileges shall be limited to one vote for each member family.
A slate of officers shall be presented to the Club by a Nominating Committee appointed by the President. The Nominating Committee shall consist of an adult representative from at least three member families in good standing.
Nominations shall be presented to the membership at least one meeting prior to the election. Nominations will also be accepted from the floor.
All contested elections shall be conducted by written ballot. A member family “In Good Standing” may request advance approval from the President to vote via “absentee ballot” if circumstances prevent them from attending a voting meeting for club officers or other changes to the club.
Robert’s Rules of Order shall be the parliamentary authority on all matters not covered by the Constitution and By-Laws of the Club.
ARTICLE VI – DUTIES OF OFFICERS
The President shall preside at all meetings of the Club, and perform the duties usually pertaining to the office. The President shall have the power to appoint all Permanent Committee Directors, and shall act as an ex-officio member of all committees. Those members appointed as Permanent Committee Directors shall continue in their office at the discretion of the President. The President shall have the authority to create special committees necessary to conduct and transact the business and activities of the Club, and also appoint their directors. All special committees and their directors created by the President shall continue their existence at the discretion of the President. All powers not specifically belonging to any other office of the Club shall be powers of the President. It shall also be the duty of the President to notify all families of revocation of membership.
The Vice-President shall assist the President and, in the absence or disability of the President, the Vice-President shall perform all the duties of the President. In the absence or disability of the Treasurer, the Vice-President shall perform all the duties of the Treasurer. The Vice-President shall compile the list of members “In Good Standing” for current membership year and provide it to the Membership Committee.
The Corresponding Secretary shall handle all correspondence of the Club, both incoming and outgoing, and receive copies of all correspondence handled by both special and standing committees.
The Recording Secretary shall keep accurate minutes of all regular and special meetings and assist the Corresponding Secretary whenever necessary.
The Treasurer shall collect and safely keep all the money of the Club and pay all bills approved for payment by the President and Treasurer. The Treasurer shall make a written report of the receipts and disbursements at the annual meeting. In the absence or disability of both the President and the Vice-President, the Treasurer shall perform all of the duties of the President. The Treasurer shall provide a report at each meeting on the fiscal status of the Club.
ARTICLE VII – EXECUTIVE COMMITTEE
The Executive Committee shall consist of all elected officers of the Club, all Permanent Committee Directors, and the immediate past president. It shall be the function of the Executive Committee to advise and assist in planning and carrying out Club activities, developing an annual budget and calendar of events, and approving any changes to annual dues
The President shall call a meeting of the Executive Committee at least twice during the period from August to January. It shall be the responsibility of the Executive Committee to review delinquent membership and determine the feasibility and amount of any member subsidies. (See Article VIII)
ARTICLE VIII – PERMANENT COMMITTEES
There shall be the following permanent committees:
LIAISON / AFFILIATIONS
The Directors of each of these committees shall appoint and work with the subcommittees of their committee. Subcommittee Directors shall be appointed by the President upon the recommendation of the Committee Directors. It shall be the responsibility of the Committee and Subcommittee Directors to insure that the duties of their particular committees and subcommittees are performed and the discussions and activities of their committees and subcommittees are reported to the Club during each regular meeting.
The duties of the permanent committees are as follows:
MEMBERSHIP: It shall be the duty of this committee to receive all dues and record same, to keep an accurate record and provide that record to the Vice-President who creates the list of members “In Good Standing” and to furnish each member paying dues with a membership card. It shall be the further duty of this committee to maintain an accurate account of those persons attending each regular meeting, and to verify qualifications of persons applying for and maintaining membership and notify the President of any delinquency.
LIAISON / AFFILIATIONS: This committee will serve as the liaison between this Club, other clubs and organized skiing. This committee shall be cognizant of pending legislation and technological improvements in the ski industry and report on same to the Club.
SKI PROGRAMS: It shall be the duty of this committee to schedule and make all arrangements for week, weekend and day trips which, with the approval of the membership, will be held during the ski season. It shall be the duty of this committee to announce all trips to the membership sufficiently in advance to allow planning and to collect all money in connection with these trips.
SOCIAL: It shall be the duty of this committee to schedule and make all arrangements for all social events not connected with ski trips, which with the approval of the membership, will be held during the year. It shall be the duty of this committee to announce all social events to the membership sufficiently in advance to allow planning and collection of money in connection with these events.
The directors of the Ski Trip & Social committees shall be responsible for presenting a tentative schedule of ski trips and social events at the August executive meeting. A tentative schedule of activities for the current membership year will be discussed at the September meeting. Past event sponsors shall be contacted ahead of the August executive meeting to verify continued sponsorship and proposed event dates. Existing event sponsors shall maintain “1st right of event sponsorship” for a period of three (3) years for established events. The club will encourage broad membership participation for both existing and new event sponsorship within above guidelines.
The directors of the Ski Trip & Social committees shall maintain the club event documentation library of trips and social events. A Club Event Report for every club function shall be completed by each event sponsor and filed with the appropriate committee director. These reports shall be used as reference and guidance for future event sponsors as well as “official club attendance record” for the event.
ARTICLE IX – SUBSIDY
In the event sufficient funds are available, the Executive Committee may elect to have the Club subsidize some club sponsored skiing activities. The total subsidy cannot exceed 25% of the net current assets as of November 15 for the season the subsidy is being established. Each eligible family would share equally in any subsidy.
To qualify for any ski club financially subsidized activity, a family must be “In Good Standing” according to Article I. New members would qualify with the second year of membership assuming that the three requirements stated in Article I and VIII have been met.
Any exception to the rules regarding subsidy must have the approval of the Executive Committee.
All families who accept any financial subsidy must volunteer a family member for one of the following activities for the next ski season:
- Agree to run for an elected office at the discretion of the Election Committee or
- Agree to serve on a working committee at the discretion of the incoming President.
- Organize and run a club trip or event.
The subsidy for the current ski season (September to May) must be applied for at or before the last meeting of the ski season. The last meeting is the April meeting. All subsidy money not claimed will become part of the Club treasury.
ARTICLE X – AMENDMENTS
Any proposed changes to this Constitution and/or By-Laws must be submitted to the President in writing. The Requester shall submit the proposed changes to the general membership one regular meeting prior to the meeting at which the voting shall take place. This Constitution and/or By-Laws may then be amended by a two-thirds (2/3) vote provided a quorum is present.
All Articles were updated and presented by Kurt Steubing at the December 8, 2016 meeting, a final draft was distributed to all FSM members on December 21, 2016, and the final was approved by FSM Membership at the January 12, 2017 Meeting.